Effective Date: January 1, 2026

Last Updated: January 1, 2026

Topaas Wholesales, LLC, an Ohio limited liability company (“Topaas Wholesales,” “Company,” “we,” “our,” or “us”), recognizes the importance of safeguarding personal and business information entrusted to us. This Privacy Policy sets forth the manner in which we collect, use, disclose, store, and protect information obtained through our website and related online services (collectively, the “Website”).

By accessing, browsing, or using the Website, you acknowledge that you have read, understood, and agreed to be bound by the terms of this Privacy Policy.

1. Purpose and Scope

This Privacy Policy applies exclusively to information collected through the Website, including information submitted through contact forms, order request forms, and other online interactions. It does not apply to information collected offline, through telephone communications, in person, or through third-party platforms not owned or controlled by Topaas Wholesales, unless expressly stated.

This Website is intended for business users, retailers, and commercial partners only.

2. Categories of Information Collected

2.1 Information Provided Voluntarily

We may collect personal and business-related information voluntarily provided by users, including but not limited to:

• Full legal name

• Business name and business classification

• Business, billing, or delivery address

• Email address

• Telephone or mobile number

• Product selections and order-related requests

• Communications, inquiries, or correspondence submitted through the Website

The provision of such information is voluntary; however, failure to provide required information may prevent us from responding to inquiries or processing requests.

2.2 Information Collected Automatically

When users access or interact with the Website, certain information may be collected automatically, including:

• Internet Protocol (IP) address

• Browser type, version, and language settings

• Device type and operating system

• Date, time, and duration of visits

• Pages viewed and interaction patterns

• Referring and exit URLs

This information is used for operational integrity, security monitoring, analytics, and Website improvement purposes.

3. Cookies and Website Technologies

The Website may use cookies, pixels, log files, and similar technologies to enhance user experience, analyze Website traffic, and monitor performance.

Cookies do not collect personally identifiable information unless such information is voluntarily submitted. Users may manage or disable cookies through browser settings; however, disabling cookies may limit Website functionality.

4. Use of Information

Information collected through the Website is used solely for lawful and legitimate business purposes, including but not limited to:

• Responding to inquiries and communications

• Reviewing, evaluating, and processing wholesale order requests

• Confirming product availability, quantities, and fulfillment details

• Maintaining business relationships and internal records

• Improving Website performance, content, and usability

• Ensuring Website security and preventing unauthorized access

• Detecting, preventing, and addressing fraud or misuse

• Complying with applicable legal, regulatory, and contractual obligations

Topaas Wholesales does not engage in automated decision-making or profiling that produces legal or similarly significant effects.

5. Legal Basis and Business Justification

Information is collected and processed based on one or more of the following lawful grounds:

• Legitimate business interests pursued by Topaas Wholesales

• Performance of contractual or pre-contractual obligations

• Compliance with applicable legal and regulatory requirements

• Consent provided by the user where applicable

6. Disclosure and Sharing of Information

Topaas Wholesales does not sell, rent, lease, or exchange personal information for monetary or commercial gain.

Information may be disclosed only under limited circumstances, including:

• To third-party service providers performing services on our behalf, such as Website hosting, analytics, or communications, subject to contractual confidentiality obligations

• To comply with federal, state, or local laws, regulations, subpoenas, court orders, or lawful governmental requests

• To protect the rights, property, safety, or legal interests of Topaas Wholesales, our business partners, or others

• In connection with a corporate transaction, including merger, acquisition, reorganization, or asset sale, subject to appropriate safeguards

Disclosures are restricted to the minimum information reasonably necessary.

7. Data Security Practices

Topaas Wholesales maintains reasonable administrative, technical, and physical safeguards designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure. These safeguards are consistent with recognized industry standards and the principles of the Ohio Data Protection Act.

Despite these efforts, no system of electronic transmission or storage is entirely secure. Accordingly, we cannot guarantee absolute security and disclaim liability for unauthorized access beyond reasonable control.

8. Data Retention and Disposal

Personal and business information is retained only for as long as reasonably necessary to fulfill the purposes outlined in this Privacy Policy, including compliance with legal, accounting, and operational requirements.

When information is no longer required, it is securely deleted, destroyed, or anonymized in accordance with standard business practices.

9. User Rights and Requests

Under applicable Ohio and U.S. federal law, individuals may request access to or correction of personal information maintained by Topaas Wholesales. Requests must be submitted in writing using the contact details provided below and may require verification of identity.

Topaas Wholesales reserves the right to deny requests where permitted by law.

10. Third-Party Websites and Services

The Website may contain links to third-party websites or services. Topaas Wholesales does not control and is not responsible for the privacy practices, policies, or content of third-party websites. Accessing third-party websites is done at the user’s own risk.

11. Children’s Privacy

The Website is intended solely for business and commercial users. Topaas Wholesales does not knowingly collect personal information from individuals under eighteen (18) years of age. If such information is discovered, it will be promptly removed.

12. Ohio Privacy and Consumer Protection Compliance

Topaas Wholesales conducts its operations in accordance with applicable Ohio and United States federal laws, including statutes governing data security, fair business practices, and consumer protection.

Ohio law does not currently provide residents with statutory consumer privacy rights comparable to certain other jurisdictions. Nonetheless, Topaas Wholesales remains committed to transparency, responsible data handling, and the implementation of reasonable security measures consistent with Ohio law.

13. Policy Modifications

Topaas Wholesales reserves the right to modify or update this Privacy Policy at any time. Any changes will be posted on this page with an updated effective date. Continued use of the Website after changes are posted constitutes acceptance of the revised policy.

14. Governing Law and Jurisdiction

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of Ohio, without regard to conflict-of-law principles. Any disputes arising under this Policy shall be subject to the exclusive jurisdiction of the courts located in Ohio.

15. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please contact:

Topaas Wholesales, LLC
Middleburg Heights, Cleveland, Ohio
Email: sales@topaaswholesales.com